In times of hybrid work, the best option for collaborating and holding meetings is Microsoft Teams. This application, which is included in the Microsoft 365 suite (with tools like Excel, PowerPoint, and Word, among others), offers a range of features that enable efficient and secure work, keeping everyone productive, even when working remotely.

Meetings with Teams are better because they allow secure connections with people both inside and outside the organization. With an email address, colleagues and external attendees can be invited, whether or not they have the app and without needing to install anything.

Moreover, Teams allows participants to join a meeting via phone. The Audio Conferencing option automatically sends instructions so that an attendee without internet access can still join via telephone. On a mobile device, the required number is dialed automatically, eliminating the need to memorize or write down numbers.

With various organizational options, roles and permissions for participants in the online meeting can be defined. This not only keeps everything under control and enables more efficient management, but also enhances the user experience: creating waiting rooms before the meeting, options for hosting webinars, recording sessions for later review (or for those who could not attend), changing the presenter, activating the option to mute attendees, and more.

Teams meetings offer the ability to speak, chat, and of course, conduct video conferences. The video option is ideal for more formal meetings, where face-to-face conversation is more engaging and personal. However, in certain situations, video can be distracting for participants. Therefore, the app provides options to blur the background or use custom backgrounds to enhance communication.

To enrich communication and maximize the benefits of remote meetings, Teams allows content sharing with all possible options to ensure a secure and effective experience. From sharing the entire desktop to handing over the presentation to an attendee, or showing only a specific application or screen. Since meetings are sometimes held to share, exchange, and collaborate, Microsoft Teams integrates the Whiteboard feature (digital whiteboard). This functionality is perfect for brainstorming, allowing participants to contribute easily and save the results for later reference.

What if the conditions for a meeting are not ideal? In remote work, it is not always possible to guarantee optimal conditions for a session. Teams meetings account for these inefficiencies: besides device certification for better video and audio quality, live captions can be activated to read in real time when background noise is distracting (for convenience, non-native speakers, or individuals with hearing difficulties).

For all these reasons, Teams meetings are superior and can boost productivity in a hybrid work environment. Don’t lose your workflow when collaborating remotely: connect your team and let them access shared content anytime to learn, plan, and innovate together.